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- Ordering Process
- State Tax Form
Requirements
- 1099-Misc Sequence Guide
- W2 Sequence Guide
- Magnetic Media Filing
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| 2005 1099-MISC has
changed. |
| Software updates are
recommended. |
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- Software: If your software has a tax form module,
you're ready to use Deluxe tax forms. Be sure to check if
your software prints one-wide or two-wide forms. Not sure?
Just give us a call for expert assistance. Don't have a tax
form module with your software? Try our tax preparation
software. It's a simple solution for processing W-2s and
1099s that can save you time - and money! See our Product
Catalog for further details.
- Printer: We offer tax forms for both continuous and
laser printers.
- Number of parts: As you order, Deluxe will provide
you with the number of parts you'll need based on your
individual state's requirements. You may want to order
additional parts to suit your accounting methods. Want to
know more? Click here to find out about your State
Tax Forms Requirements.
- Tax Regulations: Our online ordering process is
specially set up to offer tax form recommendations based on
individual state requirements. If you'd like more in-depth
information about tax forms and regulations, use this link
to the IRS web site.
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Call our tax forms experts at 1-800-328-7889. |
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Here's all you need to know about the forms you need to match
your state's tax form requirements, as well as how each copy is
filed.
Our online ordering system automatically makes a
recommendation for tax forms (based on the information below) as
you order! It doesn't get any easier!
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| State
Requirements |
| State |
Mag Media
Lieu of State
Copy |
# of Parts
Required |
| Form W-2 |
Form 1099-Misc |
| Alabama * |
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6 |
4 |
| Alaska |
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4 |
3 |
| Arizona |
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6 |
4 |
| Arkansas |
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6 |
3 |
| California |
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6 |
4 |
| Colorado |
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6 |
4 |
| Connecticut |
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6 |
4 |
| Delaware * |
|
6 |
4 |
| D.C. |
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6 |
4 |
| Florida |
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4 |
3 |
| Georgia |
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6 |
4 |
| Hawaii |
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6 |
4 |
| Idaho |
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6 |
4 |
| Illinois |
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6 |
4 |
| Indiana |
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6 |
4 |
| Iowa |
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6 |
4 |
| Kansas |
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6 |
4 |
| Kentucky * |
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6 |
4 |
| Louisiana |
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6 |
4 |
| Maine |
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6 |
5 |
| Maryland |
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6 |
4 |
| Massachusetts |
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6 |
4 |
| Michigan * |
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6 |
4 |
| Minnesota |
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6 |
4 |
| Mississippi |
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6 |
4 |
| Missouri * |
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6 |
4 |
| Montana |
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6 |
4 |
| Nebraska |
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6 |
4 |
| Nevada |
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4 |
3 |
| New Hampshire |
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4 |
3 |
| New Jersey |
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6 |
4 |
| New Mexico |
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6 |
4 |
| New York * |
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6 |
3 |
| North Carolina |
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6 |
4 |
| North Dakota |
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6 |
4 |
| Ohio * |
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6 |
4 |
| Oklahoma |
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6 |
4 |
| Oregon |
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6 |
4 |
| Pennsylvania * |
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6 |
3 |
| Rhode Island |
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6 |
4 |
| South Carolina |
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6 |
4 |
| South Dakota |
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4 |
3 |
| Tennessee |
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4 |
3 |
| Texas |
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4 |
3 |
| Utah |
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6 |
4 |
| Vermont |
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6 |
4 |
| Virginia |
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6 |
4 |
| Washington |
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4 |
3 |
| West Virginia |
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6 |
3 |
| Wisconsin |
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6 |
4 |
| Wyoming |
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4 |
3 |
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*
Certain cities in Alabama, Delaware, Kentucky, Michigan,
Missouri, Ohio and Pennsylvania require an 8-Part All-Purpose
W-2 Form. Call your state IRS office or your tax advisor for
more information. |
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The grid below explains the purpose of each part. Deluxe will
recommend the number of parts based on your individual state's
requirements, or you can check the State Requirement grid above.
Note: you may wish to order additional parts for easier
recordkeeping.
Copy A - Filed with Payer's Federal Tax Return
Copy B - Filed with Recipient's Federal Tax Return
Copy C - Filed with Recipient's Federal Tax Return
Copy 1 - Filed with Recipient's State Tax Return (or
extra copy)
Copy 2 - For Recipient's State Record
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| Form 1099-Misc Number of
Parts per Set |
| 3-Part |
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4-Part |
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5-Part |
Part 1 Copy A
Part 2 Copy B
Part 3 Copy C |
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy 1 |
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Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy 1
Part 5 Copy 2
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The grid below explains the purpose of each part. Deluxe will
recommend the number of parts based on your individual state's
requirements, or you can check the State Requirement grid above.
Note: you may wish to order additional parts for easier
recordkeeping.
Copy A - Social Security Administration
Copy 1 - Filed with Employer's State/City or Local Tax
Return
Copy B - Filed with Employee's Federal Tax Return
Copy C - For Employee's Personal File
Copy 2 - Filed with Employee's State/City or Local Tax
Return
Copy D - For the Employer's Record (Also may be used as
an extra Copy 1)
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| Form W-2 Number of Parts
per Set |
| 4-Part |
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6-Part |
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8-Part |
Part 1 Copy A
Part 2 Copy B
Part 3 Copy C
Part 4 Copy D |
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Part 1 Copy A
Part 2 Copy 1
Part 3 Copy B
Part 4 Copy C
Part 5 Copy 2
Part 6 Copy D
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Part 1 Copy A
Part 2 Copy 1
Part 3 Copy 1
Part 4 Copy B |
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Part 5 Copy C
Part 6 Copy 2
Part 7 Copy 2
Part 8 Copy D |
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If you plan to file 250 or more Forms W-2, 1099,
104S, 5498, 6248, or W-2G, Federal copy A must be filed on
magnetic media. That means you'll also need paper forms for
those parts of a W-2 or 1099, which will be sent to the employee
or payee. We can help! Our most popular magnetic media
self-mailers feature a cover sheet which acts as an employer
file or state copy. Inside the envelope are 3 or 4-inserts which
act as the employee copies. |
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